20 October 2026, 02:37 PM
If you have many emails saved in Outlook or other email clients, converting the email into a PDF file will help you manage your documents efficiently in the future. It is easy to open and share PDF files since the files can be opened in any device without accessing the email program each time.
You can easily convert individual email to PDF file using the print option that is provided in the Outlook software. The email must be opened in order to print it to a PDF file. You should click Print, then Microsoft Print to PDF and lastly, save it to your computer. Though this method will work with a single email, this might take some time to do when you are dealing with many emails at once and attachments may need separate steps.
There is a special tool that can be used to convert many emails at once to PDF files such as Kernel Email to PDF Converter. This software works with email file formats such as PST, OST, EML, EMLX, MSG and MBOX.
First of all, it is necessary to install the program and specify the email file which needs to be converted. Then browse the mailbox and choose necessary emails and folders. Select the PDF format as an output format. According to the possible choices in this case, you may set how to deal with attachments before the start of conversion. After the end of conversion, store the obtained files where you like.
This solution provides an option to work only with needed emails but not print all the emails one by one. It means that you can archive client communications, save invoices, keep project communications or other business communication.
I also suggest testing a few emails from the whole mailbox first in order to check if the sender, recipient, date, subject, message body and attachments will be presented as needed. In some cases, it is possible that attachments and email original data may not be fully presented in the PDF.
In order to keep important records, I suggest keeping a copy of the original PST, OST or other source files along with PDF copies.
You can easily convert individual email to PDF file using the print option that is provided in the Outlook software. The email must be opened in order to print it to a PDF file. You should click Print, then Microsoft Print to PDF and lastly, save it to your computer. Though this method will work with a single email, this might take some time to do when you are dealing with many emails at once and attachments may need separate steps.
There is a special tool that can be used to convert many emails at once to PDF files such as Kernel Email to PDF Converter. This software works with email file formats such as PST, OST, EML, EMLX, MSG and MBOX.
First of all, it is necessary to install the program and specify the email file which needs to be converted. Then browse the mailbox and choose necessary emails and folders. Select the PDF format as an output format. According to the possible choices in this case, you may set how to deal with attachments before the start of conversion. After the end of conversion, store the obtained files where you like.
This solution provides an option to work only with needed emails but not print all the emails one by one. It means that you can archive client communications, save invoices, keep project communications or other business communication.
I also suggest testing a few emails from the whole mailbox first in order to check if the sender, recipient, date, subject, message body and attachments will be presented as needed. In some cases, it is possible that attachments and email original data may not be fully presented in the PDF.
In order to keep important records, I suggest keeping a copy of the original PST, OST or other source files along with PDF copies.