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Outlook is one of the most used email communication platforms that simplifies the daily business collaboration of users. However, there are multiple times when you need to export Outlook data for various reasons, such as data backup, easy export, compliance, and other needs.

Outlook exports its data in two versatile file formats: OST (Offline Storage Table) and PST (Personal Storage Table) for easy data accessibility. OST is not for data sharing or other works. On the other hand, PST fits all these expectations.

A PST (Personal Storage Table) file contains all your emails, contacts, calendar events, and more. Let's understand PST using an example: Think of a suitcase that keeps all your daily necessities. That's how PST store all the information of Outlook with its metadata intact. 

Exporting your Outlook data is tough, as it requires technical expertise.  In this article, we will discuss easy solutions to help you export Outlook PST file with files and folders intact. 

Why export Outlook PST files?
Here are some practical reasons why you might need to export your Outlook PST file:

• Backup your data: Keep a secure copy of your emails, contacts, and calendar in case something goes wrong.
  
• Switching to a new computer: Move all your Outlook data to your new device without losing a thing.
  
• Free up space: Archive old emails and reduce the size of your current Outlook mailbox.
  
• Troubleshooting issues: Export your data before fixing Outlook problems to avoid accidental loss.
  
• Migration to another account: Easily transfer your data if you're changing email providers or accounts.
  

Reliable methods to export Outlook PST files
There are limited solutions to export Outlook emails to PST. In this section, we will explore some of the best working solutions that help you export Outlook PST files for Windows operating systems.

Solution 1: Outlook Import/Export tool
Outlook offers multiple advanced features, such as the Import/Export tool. It helps you to backup Outlook PST file with guaranteed results.
Step 1: Launch the Outlook application and click on File.
Step 2: Go to the Open & Export tab and click on Import/Export option.
Step 3: Select Export to a file and click on Next.
Step 4: Now, choose Outlook data File (.pst) and click Next.
Step 5: Select files and folders and click Next.
Step 6: Now, select the desired location to save the exported PST file and click Finish.
Step 7: In the following wizard, create a password for your newly created PST file and click OK.

Solution 2: Using Copy/Paste
You can also export a PST file by taking a copy of the PST file from the original location and saving it to another location by pasting it. Firstly, you need to know your Outlook PST file location and then initiate further steps to export PST file.
Go to the “C:\Users\<Your Username>\Documents\Outlook Files” in the Outlook 2013 version.
Note: PST file locations vary in many Windows Operating systems.
Now, when you know the location, make sure to copy your PST file and paste it to another location.

An Advanced Solution to Export Outlook PST File
Kernel PST Converter Pro is one of the best software that allows you to convert corrupt, damaged, and inaccessible PST files into a healthy PST. The PST Converter Pro is equipped with advanced algorithms that permit users to export Outlook PST files to different formats.
With this software’s filter options, export selective PST emails to EML, MSG, DBX, MBOX, PDF, and other formats. Additionally, the software lets you resolve Outlook PST file corruption without facing any issues

Exporting Outlook PST files is a common need for users who want to back up their data, migrate emails to another platform, or recover important mailbox items. There are both manual and professional methods available to complete this task, depending on the complexity of the situation and the condition of the PST file.

The manual method involves using Microsoft Outlook’s built-in Import and Export feature. First, open Outlook and go to File, then Open & Export, and select Import/Export. Choose “Export to a file,” select “Outlook Data File (.pst),” and pick the mailbox or folders you want to export. After that, choose a destination location and finish the process. This approach works well for healthy PST files and small data sizes. However, it can be slow for large mailboxes and may fail if the PST file is corrupted, damaged, or inaccessible. The manual method also lacks advanced recovery, filtering, and conversion options, which limits its effectiveness in complex scenarios.

For users dealing with corrupted or large PST files, a professional solution like the Shoviv Outlook PST Repair tool is more reliable. This advanced software not only repairs damaged PST files but also allows smooth exporting and conversion of mailbox data. It deeply scans PST files and recovers emails, contacts, calendars, notes, journals, and attachments without altering the original structure. The tool supports both ANSI and Unicode PST files and can handle files of any size without performance issues.

Shoviv Outlook PST Repair offers several powerful features that make the export process easier and safer. It enables users to repair severely corrupted, encrypted, or inaccessible PST files and restore them into a healthy PST. The software also allows conversion of PST files into multiple formats such as EML, MSG, HTML, Office 365, and Live Exchange. It maintains folder hierarchy and data integrity throughout the process. Users can apply filters to export selected items based on date range or folder choice. The tool provides a simple interface, fast processing speed, and supports batch repair and export of multiple PST files at once.

Additionally, the software includes a free demo version that allows users to test its features and recover a limited number of items per folder before purchasing. This helps users evaluate performance and reliability without any risk. Overall, Shoviv Outlook PST Repair is a dependable and efficient solution for exporting and recovering Outlook PST files.

Read more: Repair PST File