22 August 2025, 04:41 PM
You can manually save email from Gmail as PDF by opening the message, clicking the three-dot menu > Print > Destination > Save as PDF, and choosing your storage location on your device. This option is a good way to create a digital copy of the email which is useful in case you ever need to look at it offline or while doing some record-keeping. You can also easily share the file with others once it's saved or organize it with different folders for reference in the future.
However, the manual process also has significant drawbacks. You can only save one email at a time - not great for bulk conversion, and any attached files will not be included in the PDF, plus any formatting within the email may not always be 100% accurate.
A Gmail backup is the best option if you ever lose data, and the MigrateEmails Gmail Backup Tool is the best way to take a backup. It can take a backup of all emails and documents from Gmail all at once. It’s a comprehensive solution to download emails from Gmail into PST, MSG, EML, EMLX, TXT, and many other formats. A user can also export Google emails, calendars, contacts, PPTs, etc. directly to Yahoo, Thunderbird, Outlook, and other email clients.
How to Save Gmail as PDF
1. Open the MigrateEmails Gmail Backup Software on your computer under the Administrator role as this software automatically detects its environment.
2. Choose Gmail (Backup Mails Only), Apple your credentials, and click Sign In.
3. Select the Gmail folders from which you wish to download them as a backup and click Next.
4. Next, select File Format and select PDF from the drop-down list.
5. Now, select the filters you would like to apply to the resulting file and click Next.
6. Next, click on the Save Path button and select the location to save.
7. Finally, click on the Download button to begin your conversion.
8. Wait for the backup process to finish. After finish you click OK, you can also download export report.
However, the manual process also has significant drawbacks. You can only save one email at a time - not great for bulk conversion, and any attached files will not be included in the PDF, plus any formatting within the email may not always be 100% accurate.
A Gmail backup is the best option if you ever lose data, and the MigrateEmails Gmail Backup Tool is the best way to take a backup. It can take a backup of all emails and documents from Gmail all at once. It’s a comprehensive solution to download emails from Gmail into PST, MSG, EML, EMLX, TXT, and many other formats. A user can also export Google emails, calendars, contacts, PPTs, etc. directly to Yahoo, Thunderbird, Outlook, and other email clients.
How to Save Gmail as PDF
1. Open the MigrateEmails Gmail Backup Software on your computer under the Administrator role as this software automatically detects its environment.
2. Choose Gmail (Backup Mails Only), Apple your credentials, and click Sign In.
3. Select the Gmail folders from which you wish to download them as a backup and click Next.
4. Next, select File Format and select PDF from the drop-down list.
5. Now, select the filters you would like to apply to the resulting file and click Next.
6. Next, click on the Save Path button and select the location to save.
7. Finally, click on the Download button to begin your conversion.
8. Wait for the backup process to finish. After finish you click OK, you can also download export report.