How to Export Office 365 Shared Mailbox to PST? Simple Solutions

[ashutoshjha1]

You can backup Office 365 mailbox to PST file by either a manual or a professional approach. To perform the manual method, you would first use the 'Export or Import' feature in Outlook. Open your Office 365 Account in Outlook, click File > Open & Export > Import/Export, selected Export to a file, choose PST, and follow the prompts to export your mailbox data locally.

The manual option can be time-consuming, involves configuring Outlook, has no scheduling or automation features, can lose data for very large mailboxes, and has no advanced filtering or batch export capabilities.

Need a safer and quicker method to backup Office 365 to PST? The CloudMigration Office 365 Backup Tool provides a facility to export in bulk. It also maintains the folder hierarchy, attachments, and metadata. Due to its simple and user-friendly interface, it is a very safe method to backup or export your mailbox data.

Quick and simple steps to export Office 365 to PST:

1. Start the CloudMigration Office 365 Email Backup Tool and click Backup.
2. Enter the M365 credentials to Sign In and check box Assign Impersonation.
3. Moreover, select the User IDs and mailbox to export and click Next.
4. Preview the files and folders and choose folders to proceed with. Press Next.
5. Subsequently, choose PST from the list and make the necessary filter selections.
6. Click on the Destination Path button to enter the location of the Outlook folder.
7. Finally, click on the Convert button to store Office 365 data into Outlook PST.

[jamesrobert1]

Exporting an Office 365 Shared Mailbox to PST can be a bit tricky, but let me break it down for you.
Manually, the process requires assigning full access permissions to a user mailbox, then adding the shared mailbox to Outlook. Once added, you can use Outlook’s Import/Export feature to export the shared mailbox to PST. However, this method can be slow, error-prone, and isn’t ideal for large mailboxes or multiple exports.
For a much smoother and more reliable experience, I recommend using the Aryson Office 365 Backup Tool. It’s designed specifically for these types of tasks—allowing you to export shared mailboxes, primary mailboxes, and archive mailboxes directly to PST with just a few clicks. You don’t need Outlook configured, and it maintains the original folder structure. Plus, it offers filters for date range, folder selection, and more—perfect for targeted backups.